Trainer QA

Is it ever appropriate to move to silence?

ABOUT THE AUTHOR
Candace BertottiCandace Bertotti is a Master Trainer.
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Q Is it ever appropriate to move to silence?

A The first question to ask yourself is, “Is this conversation crucial?” If the stakes aren’t high (someone was rude, but you’ll never see them again), emotions aren’t strong (sure you disagree, but you’re not upset or that passionate about it), or there are no opposing opinions (it may be a touchy issue, but you’re all in agreement), then silence may be an appropriate course of action. That said, know that your silence communicates something, and by not speaking up, you inherently give other people the power to determine your meaning rather than stating it clearly yourself.

If the conversation is crucial, then what?

If you find that your motive for speaking up is not healthy, your negative emotions are controlling you, you lack respect for someone, and/or you don’t feel safe, it may be appropriate to move to silence—but only temporarily while you take a quick step back. Be careful not to use this “pause” as an excuse to sweep the problem under the rug or venture down a road of paralyzing analysis and unending preparation. Taking an hour or two to collect your thoughts, connecting to a healthy motive, finding a way to respect the other person’s dignity, and/or finding a private space to talk can make a big difference. Your opinion that someone else is an idiot is better left unsaid. Starting a dialogue about working better together with that same person in a private, safe space is essential.

Change Anything QA

How to Act and Not React

ABOUT THE AUTHOR
David Maxfield 

David Maxfield is coauthor of two bestselling books, Change Anything and Influencer.

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Change AnythingQ Dear Crucial Skills,

My job in sales means that prospects and customers call me all the time and want quick responses. As a result, I become very reactive—responding to urgent problems. Sometimes this short-term focus comes at the expense of long-term priorities, such as building and developing large accounts. How can I learn to be proactive instead of reactive?

Reacting

A Dear Reacting,

Great question! I’d have replied sooner, but I was responding to short-term priorities and urgent problems. Know what I mean? I think we all have this career-limiting habit to some extent, and it’s a perfect place to apply our Change Anything approach.

I’ll use myself as an example: I know I need to be far-sighted and proactive, I want to be far sighted and proactive, and yet I find myself stuck in a short-term and reactive pattern. I sail along down my comfortable, reactive groove responding to e-mails and answering calls until I’m blindsided by an important milestone I somehow missed. Then I beat myself up for not having the willpower to stay focused on what’s truly important. I get caught in the Willpower Trap.

I blame my failures on my willpower—my character. I blame myself for being a weak person. But at the Change Anything Labs, we’ve discovered what you and I are facing isn’t a willpower problem; it’s a math problem. It turns out we are surrounded by influences that we don’t even see. We are blind and outnumbered. Our world is perfectly organized to perpetuate our status quo behaviors, and we don’t even realize it.

Avoid the Willpower Trap. If I want to become more far-sighted and proactive, I’ll need to recognize the sources of influence that keep me in my short-term, reactive track and pull them over to my side. Here are a few ideas:

  • Personal Motivation. I realized I feel a comfortable sense of accomplishment when I respond to people’s urgent requests, but don’t even think about my long-term projects until I’ve missed them. To fix this, I’ve placed a sticky note on the bottom of my computer screen that lists the four most important long-term projects I need to accomplish. It captures my attention each day and helps keep my top priorities in front of me as I respond to new requests from people by e-mail or phone—mostly short-term urgent requests. This simple reminder motivates me to focus on my long-term projects as well as finishing my rewarding short-term projects.
  • Personal Ability. I’ve learned a script for responding to these day-to-day “urgent” requests. I say something like, “I’ve got your request. I will need about 24 hours to dig into it. I’ll get back to you by end-of-day tomorrow to let you know when it will be done.” This gives me time to understand it, prioritize it against my other tasks, and figure out how to fit it in.
  • Social Motivation & Ability. I’ve learned to delegate a lot of my short-term urgent tasks. The fact that I can do them and sort of enjoy doing them doesn’t mean I should do them. One of the rules of delegating is to delegate the tasks you—and potentially others—are most skilled at. And these often include the short-term urgent tasks that distract you from more important priorities. Use these tasks to help others build their skills, get client contact, and gain valuable experience.
  • Structural Motivation. I created a work plan that lists projects, shows the steps I need to complete for each project, and the dates I need to complete each step on a 3×5 card. In effect, I’m taking long-term projects, breaking them into pieces, and turning them into a series of short-term urgent tasks. This sounds pretty simple, but it works—probably because it is so simple. It also works because I’m motivated to cross each task off my list.
  • Structural Ability. Many of my longer-term projects require periods of uninterrupted thought, planning, and writing. I can’t do them effectively if I allow my e-mail and phone to derail me. So, I schedule a couple of hours each day when I won’t read e-mails or answer the phone. I have specific goals for these periods, and they have become some of the most productive hours in my day.

Be the Scientist as well as the Subject. Begin by developing ideas in each of the six sources of influence. Then, try them out in combination to see what works for you. Know that your progress won’t be perfect. It’s nearly impossible to develop the perfect plan the very first time.

Instead, progress comes when you turn bad days into good data. Acknowledge your setbacks, but don’t let them get you down. Use them as data points. Ask yourself, “Why did I fail?” and “What can I do to prevent a similar failure in the future?” Analyze and adjust. Refine your plan. Soon, you’ll see a path of steady progress.

David

Crucial Conversations QA

Joseph Grenny Introduces Crucial Conversations Second Edition

More than 2 million people have used the skills in Crucial Conversations to navigate life’s most difficult moments. What’s more, great influencers and leaders consider Crucial Conversations a staple of effective management:

  • Management guru, Tom Peters, listed Crucial Conversations as one of three “must reads for change agents”
  • #1 New York Times bestselling author, Stephen R. Covey, calls the work a “breakthrough book”

Ten years after the book’s release, the authors have written a second edition complete with a new preface, foreword from Stephen R. Covey, research, case studies, reader success stories, and more. Join the millions worldwide who use the skills in Crucial Conversations to realize significant professional and personal results while improving the relationships that matter most.

Watch as Joseph Grenny introduces Crucial Conversations Second Edition: