Training Administrative Assistant

VitalSmarts is seeking an Administrative Assistant to our Client Delivery and Employee Development Team. Qualified applicants will possess excellent organizational skills, the ability to multi-task, be detail oriented, a self starter, and have an enthusiasm for excellence in their work.

Education/Experience

2-5 Years of administrative assistant experience required
High school diploma

Reporting Structure

The Training Administrative Assistant will report directly to the Senior Director of Client Delivery, Employee Development. The Training Administrative Assistant will have no direct reports.

Qualifications

Qualified applicants will possess excellent organizational skills, the ability to multi-task, be detail oriented, a self starter, and have an enthusiasm for excellence in their work. Must be able to handle many projects at once and effectively deal with people to achieve optimal outcomes. Skills in Microsoft Office and excellent phone etiquette required. Excellent interpersonal communication and customer service skills are required.

Duties/Responsibilities

The duties and responsibilities of the Training Administrative Assistant will include, but are not limited to:

• Administrative duties including: scheduling appointments, compiling reports, taking meeting minutes and reporting on action items, and various tasks as needed by the Client Delivery and Employee Development Team
• Presenter support, including: managing presenters' calendars and working with Sales team and clients on logistical support for presenter events.
• Respond to Master Trainer requests (content, logistics, material needs, policies, etc)
• Manage all aspects of non-profit trainings as needed; includes publicizing, scheduling, participants, materials, refreshments, communications, costs, etc.
• Support Master Trainer Certification process, including: receiving and logging all new Trainer Agreements and Trainer Evaluations, updates Trainer status and contact information in VitalSmarts database, answering incoming trainer questions about certification requirements, communicating with trainer candidates.
• Support HR function, including: preparing materials, organizing trainings and events, processing paperwork.

To Apply

To apply, send a current resume and cover letter to hiring@vitalsmarts.com. Resumes should detail relevant work and educational experience. Cover letters are an opportunity for applicants to highlight qualifications for this specific position and to relate more about themselves in general. VitalSmarts is an Equal Opportunity Employer.

About VitalSmarts

An innovator in corporate training and organizational performance, VitalSmarts is home to multiple training offerings, including Crucial Conversations®, Crucial Confrontations™, and Influencer Training™. Each course improves key organizational outcomes by focusing on high-leverage skills and strategies. The Company also has three New York Times bestselling books, Influencer, Crucial Conversations and Crucial Confrontations. VitalSmarts has been ranked twice by Inc. magazine as one of the fastest-growing companies in America and has taught more than 2 million people worldwide.